![]() The policy should be updated to reflect any changes in the law or regulations that may affect the tracking and recording of employee hours. Updating the Policy to Reflect Changes in the Law The HR department should do this review and make changes should they be necessary. HR should evaluate the policy at least once per year. This includes: Regularly Reviewing the Policy This means that all employees should be held to the same standards and that any violations should be dealt with in the same way, regardless of the employee's position or tenure with the company.Ī time clock policy is not a set-it-and-forget-it document it should be reviewed and updated regularly to ensure that it remains effective. The policy should be enforced consistently across the organization. Online tutorials, on-the-job training, or in-person training sessions can all be used to accomplish this. The proper usage of the time clock system and adherence to the policy should be taught to the staff. This can be accomplished through a company video, an employee meeting, or an employee handbook. This comprises: Employee Education Regarding the PolicyĪll staff members should be informed of the policy and given a copy to keep on file for future reference. Setting a routine standard is the backbone for protecting employees and companies. Once the time clock policy template has been made, it is crucial to apply it successfully and constantly enforce it. ![]() This should include what actions employees will face if they do not follow the time clock policy which could include: The consequences of noncompliance should also be clearly stated in the policy. ![]() This should include who is responsible for reviewing the time sheets for accuracy, who is responsible for approving the time sheets for payroll, and who employees should contact if they have any questions or concerns about their time sheets. The policy should specify who is responsible for approving and verifying employee time sheets. Establishing a record of what has happened is key to the time clock policy. This should include how errors will be identified, who is responsible for correcting them, and what the process is for appealing any corrections that employees disagree with. The policy should also outline the procedures for handling errors and discrepancies in the recording of employee hours.
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